Key Points:
- An HRIS benefits businesses by making HR processes easier and more efficient.
- Onboarding with an HRIS allows new hires to keep track of all of their paperwork through an online portal.
- With an HRIS, you will be able to reach all of your employees, distribute payroll properly, make the proper deductions, ensure reports are filed correctly and on time, and manage all other processes and policies.
A Human Resources Information System (HRIS) is software designed to help businesses complete core HR processes in a simple, all-in-one way. An HRIS benefits businesses by making these processes easier and more efficient, but there are specific features that can make your HR workload easier to manage. In this blog post, we share eight different features that can make your job a little easier.
What are the Benefits of an HRIS?
There are a few different benefits that can come from an HRIS:
Easier Organization- With an HRIS, all of your information is stored securely in one place, making processes simple, compliant, and streamlined. You won’t have to worry about keeping track of paper files or employee information.
Smoother HR Processes- By managing all of your data within an HRIS, you have the opportunity to speed up your HR processes like onboarding, recruiting, payroll processing, and so much more.
Driven By Data- An HRIS is driven by data, eliminating the amount of calculations and equations required for HR managers to do on their own. Having quick and easy access to important HR data also makes it easier to make strategic decisions for your organization.
Increased Productivity- An HRIS gives employees the opportunity to manage their own data which can in turn increase productivity and retention.
8 Features of an HRIS to Manage your Workload
1. Recruitment Management
An HRIS with specific Talent Management features helps to streamline the recruitment process, simplifying it for both the applicant and the HR manager. With recruitment management tools, HR managers are able to accept applications faster and keep them organized all in one place, as well as sort applicants by location, education level, experience, and more. Managers can scroll through applications quickly and easily, as well as keep track of where each applicant is in the interviewing process. Talent management features help HR professionals save time throughout the recruiting process.
2. Employee Onboarding
Onboarding with an HRIS allows new hires to keep track of paperwork through an online portal. They are notified when a new document must be reviewed and signed so you don’t have to keep track of mounds of paperwork for each employee. New hires are taken through training programs and necessary information in a more efficient way, and all at their own speed. Not only does onboarding with an HRIS lighten your workload, but it puts your employees in control of their own information.
3. Training Management
Training management with an HRIS can help your organization provide easy and effective training for your employees. A training management module allows HR professionals to assess, track, and measure the effectiveness of employee training programs in hopes to accelerate employee performance. Using a training management system can give you extra time to focus on other tasks.
4. Centralized and Secure Storage
An HRIS is an all-in-one, cloud-based application that allows you to store all of your data and documents in one place. This technology collects and stores information regarding employees, policies, and procedures in your organization. Centralized storage eliminates the need for paper files, allowing you to stay organized and easily access information from anywhere. Using an HRIS can also help you securely store confidential files, saving you the time and stress of looking after and safely storing physical documents.
5. Time and Absence Management
Time management software offers automated time tracking allowing you to easily manage absences and more without the hassle of manual schedules and timestamps. Employees are able to view their own schedule information from anywhere. An HRIS has everything you need to manage employee schedules accurately.
6. Employee Self-Service
Giving employees the opportunity and resources to manage their own data can lighten your workload in the long-run so all you need to do is manage approvals vs. inputting data. With an HRIS, employees can update their own information, including their address or other personal information changes, time-off requests, direct deposit changes, and life events. They are also able to view their benefits and paycheck whenever they need, taking stress off of HR professionals.
7. Simple Payroll Management
One of the most important jobs of an HR professional is making sure payroll is compliant, accurate, and timely. An HRIS makes it easy to properly distribute payroll, make the proper deductions, and file reports correctly. An HRIS will automatically capture any updates like benefit changes or time-off requests.
8. HR Analytics
HR analytics will allow you to measure the impact that HR metrics have on your organization and give them the ability to make data-driven decisions. An HRIS can help you visualize your data, analyze real time changes, identify trends, and more.
Using an HRIS can help you manage almost every aspect of a business, from recruiting to onboarding and everything in between. It can benefit your organization in many different ways, whether it be lightening your workload or increasing productivity in your organization. For more information about our all-in-one HRIS that can help you stay organized and streamline everything HR, check out SentricHR.
